Jul 21, 2011
Can Internet Fax Service Help You Enjoy Your Summer Vacation?
Regus recently came out with a survey that shows small business owners tend to work while on vacation. Could virtual services like Internet fax help you better enjoy your vacation without hampering productivity and access to must-see documents?
j2 Global Communications, the company that offers a suite of virtual services—including a virtual phone system, hosted e-mail services, e-mail marketing, online back up storage and online faxing—says the answer is a resounding yes. After all, you can’t take your fax machine in your golf cart but you can take your iPhone in your pocket and get faxes.
So whether you are planning a vacation or just looking for ways to be more efficient on the go, here are five ways you can use virtual fax services to be more productive:
1. Archive Faxed Documents Online
Archiving faxed documents gives you online remote access anytime, anywhere to your incoming faxes. With the eFax service, your documents are digitally stored on secure file servers so they can be retrieved on the fly. This can also come in handy if your hard drive crashes on your computer because you know your archives are safe and sound.
2. Slash File Search Time
Rather than wasting daylight hours manually searching through file folders stuffed with contracts, forms and signed papers, you can search the contents of your faxes online by using specific names, topics, or other keywords to find a specific document or group of documents. This can drastically reduce the time it takes to find what you need.
3. Avoid E-mail Bouncebacks
Need to send or receive a file that’s too big to email? Don’t want the hassle or wait of overnight shipping either? eFax lets you upload and share files without email bounce-backs or failed send attempts. Instead of dealing with missed opportunities because your oversized audio, video or high-resolution photo is bigger than mail servers accept, you send it using eFax and not worry about whether the file bounced back because the recipient’s box was too full or they have a file size limit on their account.
4. Save Money. Save Trees.
Printing outside the office can be a headache and expensive. eFax offers the ability to sign or annotate faxes online, without having to put pen to paper. You can drag, drop, and resize your digitized signature onto your document. You can add text or dates, too. eFax can even apply your digitized signature with a transparent background so it doesn’t cover up any contents of the fax itself, layering seamlessly with a signature line or underlying text. That’s pretty cool.
5. There’s an App for That!
Finally, you can download the eFax iPhone app to your iPhone, and voila—you now have a fully-functioning virtual fax machine on the go. You can also snap a picture of anything you need to illustrate with your iPhone and send it. Of course, you can also view, search, share, archive and tag incoming right from your phone.
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